13 Tips For Optimizing Personal Time Management
Time management skills have a powerful effect on the quality of your decisions and, in turn, affect almost every aspect of your life, from career progress to relationships, friendships and social life.
Have you ever felt like you're short of time? Don't have enough time in your day-to-day life to do all the tasks you have to do?
I'm sure you've got some acquaintance more successfully, and more busy than you, who whenever you ask for something has him ready for the next day and with which it's always easy to meet. You'll wonder how he does it, it's easy: manage his time well.
Our success depends on ourselves and we depend on time. With just 24 hours to complete responsibilities at work and at home, we need to learn how to overcome everyday challenges and obstacles.
If we use time wisely and focus our daily activities, both in the workplace and staff, we can achieve the desired goals with less effort and with more effective strategies. In other words, we will be happier and more successful.
Today we're going to put a solution in it. In this article we will tell you 13 tips for time management that we believe if you apply them your life will change to better from today.
- Create to-do lists
How many times has something left un-done just because you don't remember? This happens every day, simple tasks are forgotten by mismanagement. Not everything fits in the head, so it's best to collect all the tasks in one place to get a quick and overview of all the work you have to do.
- Plan ahead
It is not possible to improve time management without planning in advance. It is advisable to plan every day and every week.
However, planning tasks in advance is not enough. What good is a list of tasks and priorities if you don't plan each one? Find the right time to plan each of the tasks, so when it's time to do them you won't waste time. Every minute you spend planning can save you a lot of time on execution!
- Prioritize your tasks
Surely many times you have done many tasks and at the end of the day you have noticed that some important ones have remained to be done. This happens when we are unable to set priorities. Hierarchy of priorities is critical for businesses and freelancers. You must perform a to-do list and set the order according to priorities.
To do this you can organize them into different levels or categories:
Level 1 or Category A: very urgent tasks.
Level 2 or category B: important tasks, but not too urgent.
Level 3 or category C: Tasks that can wait.
Level 4 or category D: tasks that you can delegate.
Level 5 or Category E: Tasks you can delete.
- Automate processes
Automating processes will help you reduce the time of many tasks. Look for apps or tools to help you, such as preparing invoices, organizing the week, and so on. Investigate and don't waste time on tasks that can be performed automatically.
- Identify and eliminate distractions
Distractions are the main 'time thieves'. In order to delete them, they must be identified in advance. To know what we're wasting our time on, we just have to look at each other objectively and see how much time we spend browsing websites that aren't related to our work, the time we spend on WhatsApp and other apps, on Facebook, Instagram...
- Be realistic with deadlines
Be realistic with project deadlines, budgets, etc. Being realistic doesn't just involve taking into account other to-do tasks, it also means taking into account possible unforeseen events. Set longer deadlines to avoid complications!
- Follow rule 80/20
Many workers and entrepreneurs spend their time and effort on tasks that do not bring benefits or are not really important. The 80/20 rule means that 20% of the effort should account for 80% of the results, so... don't invest your time in un-important tasks that don't give you good results!
- Not pursuing perfectionism
Long-term perfectionist workers become inefficient. It's important to perform tasks well, but don't waste too much time on unnecessary details or productivity will be affected.
- Setting a flexible agenda
Do not adjust the times too much, as it must be taken into account that spaces are always necessary for unforeseen events and delays. You have to be realistic when it comes to distributing time.
- Change tasks.
There are jobs that require greater concentration, others more tedious and others that please us more. It's a good idea to change activities based on the time of day, we're not as productive at all times.
- Sort and organize our physical and digital space
Sort space, both physical space, as well as files and documents on your computer.
Being more orderly will help you more easily find what you are looking for. Eliminate the unnecessary and classify everything else to be more agile when it comes to doing the job.
- Abandon multi-task mode
People who do a lot of things at once tend to think that they are much more productive and that they do more work than others, yet they are wrong. Multi-tasking is not the most productive path you can choose. Our mind works much better when we focus on a task.
In the face of a large complex task it is often very difficult to find a start to approach the task effectively. In this case, it is advisable to dissect the task into smaller parts that are easier to process. Milestone work is based on this idea, allows you to divide one task into several, and assign to different work groups.
Delegating responsibilities is vital to proper time management. If you're one of those who needs to be in control of everything, this advice will likely create some anxiety. But the truth is, as good as we are, we can't do everything. Sometimes we take on more work than we can do.
Delegating is not a symbol of weakness but of intelligence. Surround yourself with competent people you can trust and delegate some of the responsibilities. It will allow you to be more productive and reduce your stress level.
- Use "dead times"
We don't mean you spend some of your rest time thinking about how to organize work tasks. We mean those downtimes that we spend in traffic jams or in the waiting room for a query. It can be a good time to draw up lists and prioritize tasks.