15 Powerful Time Management Tips that Save the Day
Do you ever wish that there were 72 hours in a day? Always feeling like you are falling behind your well-prepared schedule? Or you are just simply a procrastinator who never gets started till the very last minute?
Now, you are getting more and more frustrated as you answer these questions. Will reading these 15 super powerful time management tips hit all your buttons, leaving you self conscious?
Of course, efficient time management doesn’t just magically happen overnight, with just 24 hours a day to complete responsibilities at work and at home, we need to learn how to overcome everyday challenges and obstacles.
Managing your time right can enhance almost every aspect of your life in many ways, the quality of your decisions, career progress, relationships, social life, and much more. When it is done wisely, you can achieve your desired goals both more effectively and effortlessly.
Now here is the show time. Shall we unlock the 15 super powerful time management tips we have prepared for you?
1.Create To-Do Lists
How many times have you left something undone just because you don't remember the task at hand? This is a very common situation and happens to the best of us. Simple tasks are often forgotten by time mismanagement. Not everything can fit in your head, so write it down. It is best to collect all of your tasks in one list to get a quick overview of all the work you have to do for the day.
2.Make Your Home Office a Productive Environment
Planning in advance is paramount to time management, It is very difficult to improve time management without first planning every day and every week.
However, just planning tasks in advance is not enough. What good is a list of tasks and priorities, if you don't plan out the right time for each one? Find the perfect time to plan each of your tasks, so when it's time to do them you won't waste time. Every minute you spend planning can save you time on execution!
3.Prioritize Your Tasks
How many times have you reached the end of the day and noticed that important tasks have remained to be done? This happens when you are unable to set priorities right. A hierarchy of priorities is critical for businesses and freelancers. You must be able to perform a to-do list and set the order according to priorities.
To do this you can organize them into different levels or categories:
- Level 1 or Category A: Very urgent tasks.
- Level 2 or Category B: Important tasks, but not too urgent.
- Level 3 or Category C: Tasks that can wait.
- Level 4 or Category D: Tasks that you can delegate.
- Level 5 or Category E: Tasks you can delete.
Categorize your tasks in the right one and perform them in an order which you feel comfortable. Sometimes it’s good to start your important but not urgent tasks first to avoid procrastination. Because you know it... if you don’t get started, soon enough it will become “urgent” and you will have to change it from Category B to Category A.
4.Automate the Process
5.Fight with Unnecessary Distractions
Distractions are some of the most vicious 'time thieves'. In order to fight with and win against them, you will have to be clearly aware of your own weakness as this can differentiate for everyone. To truly know what wastes precious work time, you just have to look at yourself objectively and see how much time you spend on browsing websites that aren't related to work, especially social media, known as one of the most time-consuming addictions in the world.
6.Set Realistic Deadlines
Set realistic project deadlines based on your own unique habits. Pause a second to predict how much effort and how efficiently you can get them done in the future. Having the foresight to see the big picture and always have a plan B will not only help you get more organized but also increase your confidence in completing your tasks as well.
7.Follow the 80/20 Rule
Many workers and entrepreneurs spend their time and effort on tasks that do not bring benefits or are not really important. The 80/20 rule means that 20% of the effort should account for 80% of the results, so... don't invest your time on trivial tasks that won’t produce meaningful results and purposes. You can’t always get everything done perfectly, but you can always maximize your productivity with minimum investment by focusing on the most important tasks first.
8.Stop Dreaming for Perfection
Habitual perfectionist workers can grow to become inefficient. It's important to perform tasks well, but don't waste too much time on inessential details or your productivity will be greatly deteriorated. There will never be a prefect one, but you can always try your best within your allowed energy and time.
9.Recognize Your Own Most Productive Moments
No one keeps productivity at a constant rate throughout the day. Some people can focus better and produce more in the morning, others in the afternoon, and there are still others who work better at night. It's normal for your motivation level to bounce back and forth a little. However, when you work from home, it's very important to know when these fluctuations occur and have a plan.
If you want to make the most of your periods of high productivity, save the most difficult tasks for when you know you'll have your head in the 100%. Use the least motivated periods to complete the simplest logistical activities. Verily Magazine calls these tasks "small successes" and they can help you gain momentum to embark on the toughest projects the day has to offer.
10.Laser-Focus on One Thing at a Time
Some jobs require greater concentration, one task can be very tedious while the other can please us more. It's a good idea to change activities based on the time of day, if you are a morning person, do the hard work in the mornings when your energy springs.
Sometimes, you have to perceive performing different tasks from a fresh new perspective --- consider it as a change of pace or taking a little break from another task. A positive mindset can always help you achieve more by doing less.
11.Organize Your Workspace Online & Offline
Sort space, both physical space and digital. Files and documents on your desk and your computer are vital to work. Being more orderly will help you easily find what you are looking for. Don’t just spend 30 minutes every morning finding files for the day.
Why not consider a filing cabinet as your professional personal organizer to keep all of your files in one place? A clean desk setup is always pleasant to have.
12.Say Good-Bye to Multitasking
How often do you multitask? Do you feel like you are more productive when multitasking or not? If you are a multitasker, you probably believe that you are the pinnacle of productivity. People who multitask tend to think that they are much more productive and that they do more work than others who focus on one task at a time, yet they are wrong.
However, multitasking is not the most productive path, nor is it the best for time management. The human mind works better when focused on a single task. When completing a monumental complex task it is often very difficult to start.
Approaching the task effectively is a skill that is needed for time management. If you feel this way, dissect the task into smaller parts that are easier to process. Work based off of milestones you set for yourself, dividing one task into several, and assigning it into different work groups.
13.Delegate Your Work
Do you utilize your subordinates in the right way? Delegating responsibilities to underlings is vital to proper time management. If you're a control freak, this advice will likely create anxiety. But the truth is, as good as we are, we can't do everything. Sometimes we take on more work than we can do.
Delegating is not a symptom of weakness, but of intelligence. Surround yourself with competent people, and delegate the responsibilities to them. Allowing yourself to be more productive and reducing your stress.
14.Use "Dead Times"
It may seem contradictory, but rest is critical to maintaining high levels of productivity. It's so easy to get distracted when you WFH that it may tempt you to never take a break to avoid this situation, especially for those workaholics.
Don't let the guilt of working prevent you from taking those well-deserved small breaks. Free time is also an opportunity to find external references that can help improve your performance continuously.
In addition to raising the quality of work, rest is essential to maintain the healthy functioning of your body and recharge yourself better. Instead of just opening YouTube and watching some videos, take advantage of your breaks to get away from technology. Go for a walk or spend some quality fun time with your loved ones.
15.Upgrade Your Home Office
The environment you do your work in is just as important as the work you have to do! A standing desk could help you delve into a workflow after being raised. Let your ideas flow. Having a workstation that suits your needs is paramount. A nicely lit work space could help you feel more productive, Our LED lamp can fit into any workstation and is powered by a USB cable. No more squinting in a poorly lit environment.
Time management doesn't have to be back-breaking, following these 15 effective time management tips provided by AiTerminal can be a good place to start your productivity journey towards being a planning wizard. Become the envy of your workplace by producing speedy, hard hitting, and productive work, eventually, you will get there.
Written by Aiterminal